Set a print area on a worksheet

If you print a specific selection on a worksheet frequently, you can define a print area that includes just that selection. A print area is one or more ranges of cells that you designate to print when you don't want to print the entire worksheet. When you print a worksheet after defining a print area, only the print area is printed. You can add cells to expand the print area as needed, and you can clear the print area to print the entire worksheet.

A worksheet can have multiple print areas. Each print area will print as a separate page.

What do you want to do?

Set one or more print areas

Add cells to an existing print area

Clear a print area

Set one or more print areas

1. On the worksheet, select the cells that you want to define as the print area. You can create multiple print areas by holding down CTRL and clicking the areas that you want to print.

2. On the Page Layout tab, in the Page Setup group, click Print Area, and then click Set Print Area.

Note: The print area that you set is saved when you save the workbook.

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Add cells to an existing print area

1. On the worksheet, select the cells that you want to add to the existing print area.

   Note: If the cells that you want to add are not adjacent to the existing print area, an additional print area is created. Each print area in a worksheet is printed as a separate page. Only adjacent cells can be added to an existing print area.

2. On the Page Layout tab, in the Page Setup group, click Print Area, and then click Add to Print Area.

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Clear a print area

Note: If your worksheet contains multiple print areas, clearing a print area removes all the print areas on your worksheet.

1. Click anywhere on the worksheet for which you want to clear the print area.

2. On the Page Layout tab, in the Page Setup group, click Clear Print Area.

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