Send an email message that has a reminder

If you want to follow up on an email message or want to remember to check for responses to a message that you send, include a reminder in the message before you send it. You can also encourage other people to respond to a message or remind them of actions that need to be taken by sending a flagged message that has a reminder.

How do the dates work on Follow-up flags?

Use flags to mark items for follow up and to include reminders. The following default start dates, due dates, and reminder times are available for flags. You can customize each setting.

Flag	Start date	Due date	Reminder
Today	Current date	Current date	One hour before the end time of today's work day
Tomorrow	Current date plus one day	Current date plus one day	Start time of current day plus one work day
This Week	Current date plus two days, but no later than the last work day of this week	Last work day of this week	Start time of current day plus two work days
Next Week	First work day of next week	Last work day of next week	Start time of the first work day of next week
No Date	No date	No date	Current date
Custom	Current date is displayed; choose a custom date if you want	Current date is displayed; choose a custom date if you want	Current date is displayed; choose a custom date if you want

Send a message that has a reminder for yourself

Do one of the following:

In the message list, click the message that you want to flag. On the Message tab, click Follow Up, and then click the type of flag that you want to set.
In an open message, on the Message tab, in the Tags group, click Follow Up, and then click the type of flag that you want to set.

Note: If you want a reminder about this flagged message, on the Message tab, in the Tags group, click Follow Up, and then click Add Reminder. You can change the reminder date and time.

Send a message that has a reminder for other people

Use discretion when you send reminders to other people. Some recipients might not appreciate reminders while they work. Another option is to send a message that is flagged with start and due dates and more information in the Flag to list. This way, the information is available to the recipients in the InfoBar of the message, without a reminder.

To send a flag to prompt someone to do something, do the following before you send the message:

In the open message, click the Message tab.
Click Follow Up, and then click Custom.
In the Custom box, click Flag for Recipients.
Under Flag for Recipients, in the Flag to list, click the type of flag that you want to send.
By default, messages flagged for recipients include a reminder. If necessary, change the date and time. If you don't want to include a reminder, clear the Reminder check box.

Microsoft Office Tutorials

Monday, July 3, 2017