Outlook Web App Light > Contacts

The light version of Outlook Web App is simpler than the standard version in both appearance and function. In addition, because it is HTML-based, the light version works better with some assistive technologies like screen readers.

The light version has fewer features for managing contacts than the standard version of Outlook Web App. To learn more about the features available, see the Compare the standard and light versions of Outlook Web App for details.

For example, you can't do the following tasks in the light version:

Create a new contact group, or add to an existing contact group. However, you can create or edit a contact group in a different email program, such as Outlook or the standard version of Outlook Web App, and then send mail or invitations to that group.
Import a contact or a contact list. However, you can import contacts by using a different email program such as Outlook, and then edit those contacts.
Right-click the sender of an email and add that person to your contacts.
Print a contact card.

Any contacts or contact groups that you create in Outlook or Outlook Web App are available.

If you're wondering why you're seeing the light version of Outlook Web App, how to get back to the standard version of Outlook Web App or to Office, see Outlook Web App Light.

How do I create a contact?

You can create a contact to store information about people you communicate with, including their email address, street address, telephone numbers, and other information.

In Contacts, on the toolbar, click New Contact.
On the new contact page, type the information you want to include for the contact.
You can use the drop-down lists to record multiple entries in some boxes. For example, the drop-down list next to Email lets you store up to three different email addresses for a contact (Email, Email 2, and Email 3). You can also store more than one address and telephone number.
Use the File as list to determine how the contact will appear in Contacts. You can display each contact by first and last name, by last name first, or by company name.
If you've more than one address stored for a contact, you can designate one as the contact's mailing address. Select the address from the drop-down list, and then select the This is the mailing address check box at the bottom of the page.
Click Save and Close to save the new contact. Click Cancel if you want to discard your changes.

You can also attach a file, like a Word document, to a contact to keep related information together. For more information, see What about attachments?

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How do I view or modify a contact?

In Contacts, click the name of the contact you want to view or modify.
To modify the contact, click Edit Contact on the toolbar.
Make the changes you want to the contact.
Click Save and Close to save your changes or Cancel to discard them.

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How do I delete a contact?

In Contacts, select the check box next to the contact you want to delete. You can select multiple contacts.
On the toolbar, click Delete. You can also delete an individual contact by opening it and clicking Delete.

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How do I sort and organize my contacts?

There are several ways to sort your contacts. In Contacts, click any one of the following headings at the top of the Contacts list to sort by that heading:

File as
Email
Phone
Title
Company

You can also use a folders to organize contacts, and adjust your folders as your needs change. For example, you can have a folder for personal contacts and one for work contacts.

View your folders and folder contents

In the navigation pane, click the folder.

Create a new folder

In the navigation pane, click Manage Contacts Folders.
Under Create New Contact Folder, in the Folder name box, type the name you want to use for the new folder.
Click Create.

Move a contact to another folder

Select a contact to move by selecting the check box next to it in the contact list, or open the contact you want to move.
On the toolbar, click Move.
The Move to Contact Folder screen opens. In Move to, select the folder you want to move the contact to.
Click Move to move the contact to the selected folder.

If you decide not to move the contact, click Close on the toolbar to exit the screen and return to the previous screen.

What else can I do with folders?

When you select Manage Contacts Folders, you will see options to Rename or Delete folders in addition to creating new folders.

You can't copy a contact to another folder.

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How do I send a message or a meeting request to a contact?

In Contacts, you can either select the check box next to the contacts you want to send a message or meeting request to, or open an individual contact.
Click either the Send E-Mail or the Send Meeting Request icon in the toolbar.
Depending on which icon you chose, either a new message form or new meeting request form will open that's addressed to the contact, or contacts, that you selected.
Complete the message or meeting request and then click Send.

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What if I want to know more?

To edit your profile in Office 365, including changing your photo, see My account.

Options > Junk Email

Outlook Web App Light > Address Book

Microsoft Office Tutorials

Saturday, January 28, 2017