Save a search by using a smart folder in outlook for mac

A Smart Folder, also known as a saved search or a search folder, is a virtual folder that dynamically displays a set of search results. For example, you could create a search to find all the items in the Manager category that are flagged for follow up but not yet completed. This search can be saved as a Smart Folder so that you can use these search criteria later without having to manually re-create the advanced search.

Newer versionsOffice 2011



Save a search

1. In the upper-right corner of the Outlook window, click in the search box.

   

   The Search tab appears.

2. Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items

   

3. Use the buttons on the Search tab to define your search criteria.

   

4. To make further refinements, click Advanced and add, remove, or revise specific search criteria.

   

5. Click Save Search.

   

   The Smart Folder for your search appears highlighted in the navigation pane.

6. Type a name for the Smart Folder.

Notes: 

• To edit the criteria used for a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Edit. When you're done changing the criteria or scope of the search, on the Search tab, click Save Search.

• To delete a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.

See also

Find items by doing a basic search in Outlook for Mac

Save a search

1. In the upper-right corner of the Outlook window, click in the search box .

   The Search tab appears.

2. Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items.

   

3. On the Search tab, click Advanced, and then define your search criteria.

   

4. On the Search tab, click Save.

   

   The Smart Folder appears in the navigation pane.

5. Type a name for the Smart Folder.

   Notes: 

   • To edit the criteria used for a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Edit. When you are done changing the criteria or scope of the search, on the Search tab, click Save.

   • To delete a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.

See also

Find items in Outlook by doing a basic search

Filter messages or tasks

Categorize an item