Many users find that using an external keyboard with keyboard shortcuts for SharePoint helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.
Notes:
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The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
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A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
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A comma sign (,) in a shortcut means that you need to press multiple keys in order.
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SharePoint in Microsoft 365 is a web-based application, so the keyboard shortcuts and navigation may be different from those in the on-premises version.
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To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
In this topic
Frequently used shortcuts
This table lists the most frequently used shortcuts in SharePoint in Microsoft 365.
| To do this | Press |
|---|---|
| Navigate the screen. | Tab key |
| Create a document. | Alt+N |
| Upload a document. | Alt+U |
| Display the context menu for the selected item. | Shift+F10 |
| Use search. | Alt+S |
| Sync the library. | Alt+Y |
| Copy text. | Ctrl+C |
| Cut text. | Ctrl+X |
| Paste text. | Ctrl+V |
| Undo the latest action. | Ctrl+Z |
Work with pages (Online)
These keyboard shortcuts apply to all pages.
| To do this | Press |
|---|---|
| Navigate the screen. | Tab key |
| Expand the ribbon or site menus and lists. | Shift+Enter |
| Move through options in site menus and lists. | Down arrow key or Alt+Down arrow key |
| Close the open ribbon menu. | Esc |
| Publish the page. | Alt+B |
Work with pages (Online Modern Experience)
Use these shortcuts when authoring in the Text web part (also see Edit text, below):
| To do this | Press |
|---|---|
| Select all text. | Ctrl+A |
| Insert a link. | Ctrl+K or [[ (two left brackets) |
| Start an ordered list. | 1+.+Spacebar (number one followed by a full stop and space) |
| Start a bulleted list. | -+Spacebar (minus sign followed by a space) |
Use these shortcuts to move around the page:
| To do this | Press |
|---|---|
| Move between areas and sections. | Tab key |
| Exit the current operation, or close a dialog box or pane. | Esc |
| Open the selected item. | Enter |
| Move between items. | Arrow keys |
Use these shortcuts to undo and redo an action:
| To do this | Press |
|---|---|
| Undo the last action. | Ctrl+Z |
| Redo the last Undo action. | Ctrl+Y |
Edit text
| To do this | Press |
|---|---|
| Copy text. | Ctrl+C |
| Cut text. | Ctrl+X |
| Paste text. | Ctrl+V |
| Undo the latest action. | Ctrl+Z |
| Clear formatting. | Ctrl+Spacebar |
| Apply or remove bold formatting. | Ctrl+B |
| Apply or remove italics formatting. | Ctrl+I |
| Apply or remove underline formatting. | Ctrl+U |
| Left-align the paragraph. | Ctrl+L |
| Center the paragraph. | Ctrl+E |
| Right-align the paragraph. | Ctrl+R |
| Remove the paragraph indent (move the paragraph to the left). | Ctrl+Shift+M |
| Indent the paragraph. | Ctrl+M |
| Insert a hyperlink. | Ctrl+K |
| Delete a selection without adding it to the Clipboard. | Delete |
| Switch between inserting and overwriting text. | Insert |
| Delete the word to the left of the cursor. | Ctrl+Backspace |
| Delete the word to the right of the cursor. | Ctrl+Delete |
| Insert a new line (not inside the HTML Paragraph element <P>). | Shift+Enter |
Work with lists and libraries
The following keyboard shortcuts are available in a SharePoint list or library.
| To do this | Press |
|---|---|
| Create a document. | Alt+N |
| Create a folder. | Alt+N, the Tab key until you reach the New Folder button, and then Enter |
| Upload a document in the Add a document dialog box. | Alt+U |
| Display the context menu for the selected item. | Shift+F10 |
| Share the selected document or folder. | Alt+S |
| Sync the library to a computer or device. | Alt+Y |
| Open the More menu for the selected item. | Alt+M |
| Open and close the Information/Details pane. | I |
See also
Use a screen reader to explore and navigate SharePoint Online
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
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