Basic tasks using a screen reader with calendar

Use Calendar for Windows 10 with your keyboard and screen reader to do the essential basic tasks. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You can open and edit calendar events, join online meetings, and more.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• To learn more about screen readers, go to How screen readers work with Microsoft Office.

In this topic

• Set up your calendar view

• Open, read, and edit calendar events

• Join a Skype for Business meeting from Calendar

• Print your calendar

Set up your calendar view

You can choose between four options to view the calendar: Day, Week, Month, or Year view. The default option is Month.

1. Press F6 until you hear: "Go to today button."

2. Press the Tab key until you hear the option you want, and then press Enter. If you don't hear the option you want, it is hidden inside the Show menu. Press the Tab key until you hear "Show button," then press Enter to open the menu, and press the Tab key until you hear the menu option you want. Press Enter to select the option.

Open, read, and edit calendar events

To keep up with your busy schedule, you can quickly read and edit event details.

Note: You can only edit events that you've created. For example, you cannot edit meeting requests that you've received from someone else.

1. In the main content area, to browse days and events, press the Tab key or Shift+Tab until you hear the day you want, and then press the Tab key until you hear the event you want to open.

2. To review the event in more detail, press Enter. The event details pane opens.

3. Press the Tab key or Shift+Tab to navigate the event details. If you own the event you can use the keyboard to edit the content of event text fields as required.

4. Press Ctrl+S to save your changes. If you are editing a meeting, saving it also sends an updated invitation to all invitees.

Join a Skype for Business meeting from Calendar

Note: To join a Skype for Business meeting as described below, make sure you have the Skype for Business app installed on your computer, the app is running, and you've signed in to Skype for Business with your work or school account. To join a meeting without a work or school account, see Join a meeting as a guest.

1. Open the meeting event details in Calendar.

2. Press Alt to move the focus to the ribbon and then press the Down arrow key once. Press the Right arrow key until you hear "Join online button," and press Enter.

3. The Skype for Business app opens. You hear "Conversation window," and you're connected to the meeting.

   Tip: To move between the buttons in the meeting window—such as mute, unmute, and end call—press the Tab key until you hear the one you want. To press a button, press Enter.

Join a meeting as a guest

You can join a Skype for Business meeting as a guest, which means you don't sign in to Skype for Business with work or school account credentials, but you still need to have the Skype for Business app installed.

1. Open the meeting event details in Calendar.

2. Press Alt to move the focus to the ribbon and then press the Down arrow key once. Press the Right arrow key until you hear "Join online button," and press Enter.

3. The Skype for Business app opens. You hear: "Conversation window." Press the Tab key until you hear "Join as a guest, button," and press Enter.

4. Press the Tab key until you hear "Enter your name," then enter your name as you want it to appear in the meeting, and press Enter to connect to the meeting.

   Tip: To move between the buttons in the meeting window—such as mute, unmute, and end call—press the Tab key until you hear the one you want. To press a button, press Enter.

Print your calendar

Print a selected day, week, or calendar month in Calendar.

1. In the main content area, press F6 until you hear: "Go to today button."

2. Press the Tab key until you hear "Show button," and press Enter.

3. Press the Down arrow key until you hear "Print button," and press Enter. The Print View dialog opens.

4. To choose the view of the calendar to be printed, press the Tab key until you hear "<current view selection>, read-only combobox," and then press the Up or Down arrow key until you hear the one you want.

5. To select the dates where the view starts, press the Tab key until you hear "From" and the default date, then press SR key+Right arrow key until you hear "Date picker," and then press SR key + Enter to open the date picker. In the date picker, press the Tab key until you hear the current date, and then use the arrow keys to move the focus to the date you want and then press Enter to select it.

6. To open the print dialog, press the Tab key until you hear "Preview," and then press Enter.

7. Press the Tab key to browse the printing options. When done, press the Tab key until you hear "Print button," and then press Enter. The calendar is printed.

See also

Use a screen reader to explore and navigate Calendar

Keyboard shortcuts in Calendar

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.