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Office 365 Education

You can create up to 200 single forms.

If you belong to a team, you and the people on your team can create up to 200 forms, which will show up in the Group forms tab of your forms.office.com portal page.

Note: The 200 forms you and your team can create are in addition to the 200 single forms you can create as an individual.

Microsoft 365 Apps for business

You can create up to 200 single forms.

If you belong to a team, you and the people on your team can create up to 200 forms, which will show up in the Group forms tab of your forms.office.com portal page.

Note: The 200 forms you and your team can create are in addition to the 200 single forms you can create as an individual.

U.S. Government Community Cloud (GCC), GCC High, and DoD environments

You can create up to 200 single forms.

If you belong to a team, you and the people on your team can create up to 200 forms, which will show up in the Group forms tab of your forms.office.com portal page.

Note: The 200 forms you and your team can create are in addition to the 200 single forms you can create as an individual.

Microsoft personal account (Hotmail, Live, or Outlook.com)

You can create up to 200 single forms.

Office 365 Education

You can add up to 100 questions per single form.

Microsoft 365 Apps for business

You can add up to 100 questions per single form.

U.S. Government Community Cloud (GCC), GCC High, and DoD environments

You can add up to 100 questions per single form.

Microsoft personal account (Hotmail, Live, or Outlook.com)

You can add up to 100 questions per single form.

Note: For the Likert question type, each option counts as a single question.

Office 365 Education

A single form can receive up to 50,000 responses.

Microsoft 365 Apps for business

A single form can receive up to 50,000 responses.

U.S. Government Community Cloud (GCC), GCC High, and DoD environments

A single form can receive up to 50,000 responses.

Microsoft personal account (Hotmail, Live, or Outlook.com)

A single form can receive up to 1,000 responses.

Notes: 

  • A response is defined as a response to an entire form, itself, and not the individual questions within the form. When a respondent completes a form and submits it, this counts as one response. For example, if a form contains 10 questions and all of the questions are answered by 5 respondents, the form will count as having 5 responses.

  • If you require more responses, we recommend exporting existing responses to an Excel workbook, and then clearing these from your survey or quiz. This will enable you to collect more responses once cleared.

Note: If your quiz has over 2,000 responses and you export those responses to an Excel workbook, the workbook won't include columns for points assigned or comments added to questions.

Yes, you can!

Create a survey or quiz with multiple people

You can create and share a link to allow others to collaborate on a survey or quiz with you. See share a form to collaborate to learn more.

Make templates from an existing survey or quiz so others can reuse it

You can create and share a link to allow others to reuse surveys or quizzes you have created. See share a form or quiz as a template to learn more.

See create a quiz to learn how to use the math feature in Microsoft Forms.

See add sections to my survey or questionnaire to learn how to organize your questions into multiple pages—or sections—which you can easily rearrange and reorder.

If you have a form in Microsoft Forms you don't need anymore, you can get rid of it. Learn more.

Note: Each Forms user can create up to 200 single forms, which include those in the recycle bin. (For example, 150 forms in the Microsoft Forms portal + 50 forms in the recycle bin = 200 forms.

In Microsoft Forms on the Responses tab, click Open in Excel. Your form responses will open in an Excel workbook. From Excel, you can export or save your form responses as a PDF file. Learn more about how to save or convert your Excel file to PDF.

Notes: 

  • If you've created your form in Forms on the Web (https://forms.office.com) and click on Open in Excel, an offline Excel workbook will open that has no relationship or connection to your form.

  • If you've created your form in OneDrive for Business and click on Open in Excel, your Excel workbook is automatically stored in OneDrive for work or school and contains a live data connection to your form. Any new response data in your form will be reflected in your workbook.

  • If you've created your form in Excel Online and click on Open in Excel, your Excel workbook is automatically stored in OneDrive for work or school and contains a live data connection to your form. Any new response data in your form will be reflected in your workbook.

When you create a form in OneDrive, SharePoint Online, Excel for the web, Microsoft Teams, or using the Microsoft Forms web part, you can click Open in Excel to get an Excel workbook (automatically stored on OneDrive for Business or SharePoint Online) that contains a live data connection to your form. Any new response data in your form will be reflected in your workbook.

On occasion, the workbook may not contain the latest data for a number of reasons, such as the accidental deletion of a workbook or file corruption. If this is the case, Forms will provide you with an alert and ask if you want to create a new workbook in order to sync your most recent responses to a new workbook. This new workbook will be stored next to your original workbook on OneDrive for Business or SharePoint Online. This will ensure your data is up to date. Learn more about how to get missing data.

Note: Workbook sync issues will occur if you require content approval for items in SharePoint. To learn more, go to Require approval of items in a site list or library, and then click the section, Specify that items in a library require approval. Review step #4. If you select Yes for the Require content approval for submitted items? option, your workbooks will not sync.

Yes, you don't have to access your form on https://forms.office.com in order to get live updates.

OneDrive, SharePoint Online, Excel for the web, Microsoft Teams, or Microsoft Forms web part

When you create a form in OneDrive, SharePoint Online, Excel for the web, Microsoft Teams, or using the Microsoft Forms web part, you can click Open in Excel to get an Excel workbook (automatically stored on OneDrive for Business or SharePoint Online) that contains a live data connection to your form. Any new response data in your form will be reflected in your workbook.

Microsoft 365 group

When you create a form within your Microsoft 365 group or transfer ownership of a form you create to your Microsoft 365 group, you can directly open the workbook to see real-time, updated responses.

Workflow built with Power Automate

When you create an automated workflow for your form using Power Automate, you can also directly open your workbook to see real-time, updated responses.

If your form sits idle for too long, your real time connection can break. This means you won't see the most recent updates to your form.

Here are a few scenarios you may run into if you don't have real time connection for your form. In most cases, you can refresh your page to get the latest updates.

Co-authoring

When you're collaborating on a form with co-authors, you may get an error, for example, if you try to edit a question that a co-author has already deleted.

Real time response updates

Without real time connection, you won't see response numbers, charts, graphs, and other details update on the Responses tab of your form. Learn more about checking and sharing form results.

Anti-phishing

If you add a question that is detected as phishing, Forms will notify you with an alert. Without real time connection, you won't see alert notifications and may end up sending out a form that throws errors for your respondents. Learn more about Microsoft Forms and proactive phishing prevention.

If you've created a survey, quiz, or poll, you can easily move it to a group so everyone in your group becomes owners of that forms. Learn more.

We'd love to hear from you! Please visit the Microsoft Forms UserVoice site to provide suggestions and vote on ideas others have already submitted.

We'd also love your feedback on this FAQ. Please take this short survey. Thank you!

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