Use a screen reader to read and reply to a meeting request in outlook

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook Calendar with Narrator, the built-in Windows screen reader, to read and respond to meeting requests.

Notes: 

• New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

• This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

Read and respond to meeting requests

1. In the Agenda view, swipe up or down on the screen with one finger until you hear "Items," and then swipe right or left until you hear the first event. To browse to other events in the future, such as meeting as requests, swipe right. Narrator announces the event title, date and time, location, and organizer as you move through the events.

2. To open the meeting request details, double-tap the screen when on the request. The meeting request details opens in a new window.

3. To browse the meeting details window, swipe right or left. Narrator announces the details as you move, including the proposed meeting date and time, location, and names and contacts of the attendees.

4. To respond to the invitation, do one of the following:

   • To accept, swipe right until you hear "Accept button," and then double-tap the screen.

   • To reject, swipe right until you hear "Decline button," and then double-tap the screen.

   • If you are unsure if you can attend, swipe right until you hear "Tentative button," and then double-tap the screen.

5. To send the response, swipe right until you hear "Send the response now," and then double-tap the screen.

6. The response is sent, the event window closes, and the focus moves to the Agenda view.

See also

Use a screen reader to schedule appointments or meetings in Outlook

Use a screen reader to set up your email account in Outlook

Basic tasks using a screen reader with the calendar in Outlook

Use a screen reader to explore and navigate Outlook Calendar

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