Create and add an email signature in outlook web app

You can add your email signature automatically to all outgoing messages, or you can choose to add your signature only to specific messages.

If you use both Outlook Web App and Outlook, you need to create a signature in each. For information about how to create and use email signatures in Outlook, see Create and add an email message signature.

This article is for Outlook Web App, which is used by organizations that manage email servers running Exchange Server 2013 or 2010. If you're using Microsoft 365 or Exchange Server 2016, your email program is Outlook on the web. For help with Outlook on the web, see Get help with Outlook on the web.

Create a signature

1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then select Sign in.

2. On the nav bar, choose Settings > Options.

3. Under Options, choose Settings > Mail.

4. Under Email signature, in the text box, type the signature you want to use. Use the formatting mini toolbar to change the appearance of the signature.

5. If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signature on messages I send. If you don't select this option, you can manually add your signature to any message. For details, see Manually add your signature to a new message.

6. Choose Save.

Manually add your signature to a new message

If you've created a signature, but didn't select the option to add your signature to all outgoing messages, you can manually can add it to specific messages.

1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then select Sign in.

2. Choose New mail above the folder list. A new message form opens in the reading pane.

3. At the top of the message, choose Insert > Your signature.

4. When your message is ready to go, choose  Send.

Automatically add your signature to every message you send

If you've created a signature, you can specify if the signature is added to all outgoing messages, including replies and forwards.

1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then select Sign in.

2. On the nav bar, choose Settings > Options.

3. Under Options, choose Settings > Mail.

4. Under Email signature, do one of the following:

   • To include your signature at the bottom of all outgoing messages, select the Automatically include my signature on messages I send check box.

   • To exclude your signature from showing at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box.

5. Choose Save.