Video: Store files in a site library

Try it! Transcript

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When you store files in a site library, you can also leverage those files in SharePoint Online services (projects, e-discovery, intranet portals, business intelligence, and so on) that work across teams, groups, and geographies.

Upload a file

1. Navigate to the site library.

2. Click Upload, and then click Browse.

3. Locate a file in the Choose File to Upload dialog box, and then select it.

4. Click Open.

Upload many files

1. Open File Explorer.

2. Select several files.

3. Drag them from File Explorer to the site library.

Want More?

SharePoint Online Limits

Types of files that cannot be added to a list or library

Attach a file to an email in Outlook 2016 for Windows

Tip: You can also save Office documents from the Backstage (Choose the File tab) in Word, Excel, PowerPoint, and other Office desktop apps. For example in Word, see Save a document in Word 2016.

When you store your documents in Office 365, you get the benefit of secure cloud storage and you can get to your documents from any device at any time.

Let's take a look at the different ways you can move your documents to Office 365 and enjoy the benefits of the cloud.

For your own documents, go to OneDrive for Business.

From here, choose Upload, browse to your documents on your computer and select individual documents or groups of documents.

Then upload.

Another, even easier way, to add documents to OneDrive is to drag and drop them from your desktop. Just select a group of files in File Explorer and drag them onto OneDrive where it says drag files here.

After a short delay, your files appear in OneDrive.

Another option is sync. If you have a lot of files, including folders, that you want to upload and you like to work on documents from your desktop, OneDrive sync is a better option.

Just choose Sync and follow the prompts to start syncing your documents in OneDrive for Business with your computer.

Choose Show my Files and you see the synced files on your computer, in File Explorer.

Now drag and drop more documents from another location on your computer to this synced OneDrive folder.

Everything you put here gets uploaded to the cloud with Office 365.

That covers OneDrive for Business for your work documents. Now, let's take a look at team documents and for that, we go to the team site.

Everyone in our organization has access to the team site and can work on documents there, similar to a file share.

Choose Documents and we see a similar experience as OneDrive.

Choose Upload and select individual files or groups of files to add. Then OK.

Or open documents from your computer or a file share and drag them right onto the Documents library, where it says "Drag files here."

And like before, if working with large group of files including folders, follow the steps to sync the library, and when finished, choose Show my files.

You see the team site documents in File Explorer, under the name SharePoint, next to your individual documents, in OneDrive for Business.

Now let's drag and drop documents from our file share to the synced folder on our computer.

Depending on how many files you have, you'll need to allow some time for them to upload.

If you have more document libraries on the team site or more sites, just repeat these steps to sync them to your computer.

When we return to the team site, we see the new documents we copied to the synced folder from our computer.

You can work on them from here or from your computer.

If you encounter problems with this method or if you have a large amount of data you want to move – you'll need a more formal migration process.

Learn how in our SharePoint Online Migration Guide. This takes you through end-to-end data migration in Office 365.

Learn more about setting up your business on Office 365.