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Overview Transcript

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Say we want to send an email to a contact, or add addresses to a finished email. Even learn about how to use the address book. Watch this video to learn more.

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Now let's look at ways that Outlook can help you use your contact information.

Let's say we want to send an email to this contact.

The simplest way to do that is to click the address in the contact card.

When you do, a new email is started with the address in the To line.

Now what if you want to add addresses to a finished email?

To do that, click To or Cc at the top of the message, and the Address Book opens.

Open the list under Address Book, and click Contacts. Then, select a name.

If you see multiple listings for a name, select the one with the email address you want, and click To or Cc. Then, click OK.

But if you really want to save time, just start typing a name on the To or Cc lines.

Outlook searches your recent contacts and makes suggestions. If you see the name you want, click it.

If you don't get any suggestions, go to the Message tab, and click Check Names or press Ctrl+K.

If you get a list, select a contact, and click OK.

This works the same way when you add names to a meeting request in the Scheduling Assistant.

Type part of a name in the Attendee list and press Ctrl+K.

There's a lot more to contacts than we have time for in this beginning course.

But here's one more thing you should know about. On the Home tab, click Address Book.

This is similar to the dialog box we got earlier, except this one is just for finding people.

Let's take a closer look at this list again.

When you create contacts, Outlook syncs them with your email account so you can access them online with other devices and apps.

However, your address book may also show other address lists related to your email accounts.

For example, this user can view his contacts, which are part of his work email.

But he can also use the address book to display the global address list for his company.

You can't view a global address list in People. This is only for working with your contacts.

However, you may find multiple contact lists in the Folder list.

For example, this folder contains this user's Lync contacts, and this is the contact folder contained in a data file.

So keep in mind, if you can't find who you're looking for in your main contact list, try looking in the other lists.

So now have the basics of adding and using contacts.

From here, you may want to learn more about adding and sharing multiple contacts, searching for contacts, or sharing your contact list. For more information, check out the links in the course summary.