Printing and print preview
In Microsoft Office, you can print and preview files from the same location by clicking File and then Print. In some programs, like Excel and Word, Print Preview appears on the main Print screen. In other programs, like Access and OneNote, you click the Print Preview button on the main Print screen to access Print Preview. See the sections below for more information about printing and previewing from specific programs.
Watch a video about printing in Microsoft Office:
Access
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Click the File tab, and then click Print.
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Do one of the following:
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To preview your file, click Print Preview.
To go back to your file and make changes before you print it, click the File tab again.
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To print your file and check or change the properties for your printer, click Print.
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To print your file without checking or changing the properties for your printer, click Quick Print.
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Excel
For information about previewing and printing in Excel, see:
OneNote
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Click the File tab, and then click Print.
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Do one of the following:
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To preview your file, click Print Preview.
To go back to your file and make changes before you print it, click the File tab again.
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To print your file and check or change the properties for your printer, click Print.
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Outlook
For information about printing in Outlook, see Printing in Outlook.
PowerPoint
On the Print tab, the properties for your default printer automatically appear in the first section, and the preview of your presentation automatically appears in the second section.
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Click the File tab, and then click Print.
To go back to your presentation and make changes before you print it, click the File tab again.
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When the properties for your printer and presentation appear the way that you want them to, click Print.
Note: To change the properties for your printer, under the printer name, click Printer Properties.
Project
On the Print tab, the properties for your default printer automatically appear in the first section, and the preview of your file automatically appears in the second section.
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Click the File tab, and then click Print.
To go back to your file and make changes before you print it, click the File tab again.
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When the properties for your printer and file appear the way that you want them to, click Print.
Note: To change the properties for your printer, under the printer name, click Printer Properties.
Publisher
On the Print tab, the properties for your default printer automatically appear in the first section, and the preview of your publication automatically appears in the second section.
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Click the File tab, and then click Print.
To go back to your publication and make changes before you print it, click the File tab again.
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When the properties for your printer and publication appear the way that you want them to, click Print.
Note: To change the properties for your printer, under the printer name, click Printer Properties.
For more information specific to printing in Publisher, see Printing in Publisher.
Visio
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Click the File tab, and then click Print.
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Do one of the following:
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To preview your file, click Print Preview.
To go back to your file and make changes before you print it, click the File tab again.
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To print your file and check or change the properties for your printer, click Print.
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To print your file without checking or changing the properties for your printer, click Quick Print.
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Word
On the Print tab, the properties for your default printer automatically appear in the first section, and the preview of your document automatically appears in the second section.
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Click the File tab, and then click Print.
To go back to your document and make changes before you print it, click the File tab again.
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When the properties for your printer and document appear the way that you want them to, click Print.
Note: To change the properties for your printer, under the printer name, click Printer Properties.
For more information specific to printing in Word, see Printing and Print Preview in Word 2010.
Troubleshooting
For printer troubleshooting or driver information, see:
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Your printer's manual
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Your printer manufacturer's Web site
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The Windows Vista: Printing Help and How To page
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