Package a presentation for CD

This packaging feature was called Pack and Go in previous versions of PowerPoint. See Use Pack and Go to prepare a file to take to your commercial printer for more information.

Microsoft Windows XP or later

Tip     You can also use the following procedure to package one or more presentations into a folder on your computer or at a network location instead of onto a CD. Instead of clicking Copy to CD in step 8, click Copy to Folder, and then provide the appropriate folder information.

1. Open the presentation that you want to package. If you are working with a new presentation that has not been saved, it is recommended that you save the presentation.

   Note: Before you distribute a copy of the presentation, make sure to review personal and hidden information, and then decide whether it is appropriate to include this information in the package. You may want to remove comments, ink annotations, and markup before you package your presentation.

2. Insert a CD into the CD drive.

   Note: 

   • You will need one of the following types of CDs: a blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW with existing content that can be overwritten.

   • If you use a CD-R, make sure that you copy all of the files that you need to the CD the first time. After the files are copied, you cannot add more files to the CD.

3. On the File menu, click Package for CD.

4. In the Name the CD box, type a name for the CD.

5. To specify the presentations that you want to include, as well as the play order, do any of the following:

   • To add more presentations or other files that are not included automatically, click Add Files. Select the files that you want to add, and then click Add.

   • By default, the presentations are set up to run automatically in the order in which they are listed in the Files to be copied list. To change the play order, select a presentation, and then click the arrows to move it to a new position in the list.

     Note: By default, the presentation that is currently open is already in the Files to be copied list. Files that are linked to the presentation, such as graphics files, are included automatically but won't appear in the Files to be copied list. In addition, the Microsoft Office PowerPoint Viewer 2003 is included by default, so that you can run the packaged presentation on a computer that does not have Microsoft PowerPoint installed.

   • To remove a presentation, select it, and then click Remove.

6. To change the default settings, click Options, and then do any of the following:

   • To exclude the PowerPoint Viewer, clear the PowerPoint Viewer check box.

   • To prevent presentations from playing automatically, or to specify a different automatic play option, click an option in the Select how presentations will play in the viewer list.

   • To include TrueType fonts, select the Embedded TrueType fonts check box.

   • To require a password to open or edit all packaged presentations, under Help protect the PowerPoint files, enter the password that you want to use.

     When you set passwords in Package for CD, those passwords apply to .ppt, .pot, .pps, and PowerPoint .mht files that have been converted to .ppt files, in the package. If any of the files that you are packaging already have passwords assigned, PowerPoint prompts you either to keep the previously assigned passwords for those files or to override them. If you choose to override the previously assigned passwords, they will no longer be accepted for the packaged versions of the files. However, they will still be accepted for the original versions.

7. Click OK to close the Options dialog box.

8. Click Copy to CD.

Earlier than Microsoft Windows XP

You can use the Package for CD feature only to copy all of the files to a folder. You cannot use it to copy the files directly to a CD. To copy the packaged presentation to a CD, use a CD burning program.

1. Open the presentation that you want to package. If you are working with a new presentation that has not been saved, it is recommended that you save the presentation.

   Note: Before you distribute a copy of the presentation, make sure that you review personal and hidden information and then decide whether it is appropriate to include this information in the package. You may want to remove comments, ink annotations, and markup before you package your presentation.

2. On the File menu, click Package for CD.

3. To specify the presentations that you want to include, as well as the play order, do any of the following:

   • To add more presentations or other files that are not included automatically, click Add Files. Select the files that you want to add, and then click Add.

   • By default, the presentations are set up to run automatically in the order in which they are listed in the Files to be copied list. To change the play order, select a presentation, and then click the arrows to move it to a new position in the list.

     Note: By default, the presentation that is currently open is already in the Files to be copied list. Files that are linked to the presentation, such as graphics files, are included automatically but will not appear in the Files to be copied list. In addition, the Microsoft Office PowerPoint Viewer 2003 is included by default, so that you can run the packaged presentation on a computer that does not have Microsoft PowerPoint installed.

   • To remove a presentation, select it, and then click Remove.

4. To change the default settings, click Options, and then do any of the following:

   • To exclude the PowerPoint Viewer, clear the PowerPoint Viewer check box.

   • To prevent presentations from playing automatically or to specify a different automatic play option, click an option in the Select how presentations will play in the viewer list.

   • To include TrueType fonts, select the Embedded TrueType fonts check box.

   • To require a password to open or edit all packaged presentations, under Help protect the PowerPoint files, enter the password that you want to use.

     When you set passwords in Package for CD, those passwords apply to .ppt, .pot, .pps, and PowerPoint .mht files that have been converted to .ppt files, in the package. If any of the files that you are packaging already have passwords assigned, PowerPoint prompts you either to keep the previously assigned passwords for those files or to override them. If you choose to override the previously assigned passwords, they will no longer be accepted for the packaged versions of the files. However, they will still be accepted for the original versions.

5. Click OK to close the Options dialog box.

6. Click Copy to Folder.

7. Use the CD burning program of your choice to burn only the contents of the folder — and not the folder itself — to the CD.

Note: 

• If you package a Web presentation, it is copied as a Microsoft PowerPoint (.ppt) file rather than as a Web (.mht) file. Only .mht files that are generated by PowerPoint are converted to .ppt format. Standard .mht files that PowerPoint doesn't generate remain .mht files.

• If you choose to embed TrueType fonts, keep in mind that PowerPoint cannot embed TrueType fonts that have built-in copyright restrictions. Make sure that you preview your presentation before you show it to see whether you have all the fonts that you want.

• If any of the files change after you have copied them to the CD, you must repackage all of the files to a new CD.